How to Sync Your Airbnb Calendar with Your Google Calendar

Managing reservations as an Airbnb host can quickly become overwhelming, especially if you’re juggling personal stays, numerous listings and bookings from other platforms.

One way to manage this problem is to connect your Airbnb calendar with your Google calendar. It allows you to centralize your commitments and schedule into a single — Google — calendar.

In this article, we’ll explain why integrating your calendars is essential for modern vacation rental property managers and walk you through the exact steps to get started. Plus, we’ll introduce a more powerful solution for hosts looking to eliminate the risk of overlapping bookings, list on multiple OTAs, improve the guest experience and make being an Airbnb host more manageable.

The Benefits of Syncing Your Airbnb and Google Calendars

Connecting your Airbnb calendar with your Google calendar isn’t just a convenience — it’s a smart strategy to improve efficiency, minimize mistakes and boost your guest experience.

Here's are the benefits of syncing your Airbnb calendar with your Google calendar:

Avoid overlapping bookings

When your calendars are synced, it’s easier to spot overlaps and ensure your availability is always accurate. This helps in avoiding double bookings, which can lead to guest frustration and lost revenue.

Stay in control, anywhere

With Google calendar accessible across devices, you can check your schedule and make updates from your mobile phone.

Keep your team in sync

You can share access to your Google calendar with your co-host and cleaner, leading to better coordination.

How to Sync Airbnb Calendar with Google Calendar (Manual iCal Method)

The easiest way to connect your Airbnb calendar with your Google calendar is through an iCal (also known as iCal link) connection.

Airbnb allows you to export calendar data via iCal, which can then be added to Google Calendar. Here's how you do it:

Step 1: Find your Airbnb calendar link

1. Log in to your Airbnb account.

2. Click Calendar and select the listing calendar you want to export

3. Click Availability

4. Under Connect calendars, click Connect to another website

5. Copy the Airbnb calendar link (Make sure the calendar address or URL ends in .ics or it won't work)

Step 2: Import your Airbnb calendar into Google

1. Open your Google calendar.

2. Click the + next to Other calendars

3. Select From URL

4. Paste your Airbnb iCal link

5. Click Add Calendar

Your Airbnb calendar will now show up in your Google calendar. You can follow the same process to connect your Airbnb calendar to other calendars that use iCal.

Pro Tip: Name your calendar something recognizable like “Airbnb – Cabin A” to avoid confusion if you manage multiple properties.

The Problem with Manual iCal Syncing

Using iCal links to connect your Airbnb calendar with your Google calendar can be helpful but it’s far from a perfect solution, especially for hosts managing multiple properties or listing on several booking websites.

Here are some of the major disadvantages of relying on manually connecting calendars with iCal.

Delayed updates

One of the biggest drawbacks of manual iCal syncing is the delay in updates.

Changes made to your Airbnb calendar, such as new Airbnb bookings or cancellations, may not reflect in your Google calendar for several hours. This lag creates a window where double bookings can occur, especially if you're also accepting reservations on other websites like Vrbo and Booking.com.

Limited functionality

Another issue is that Google calendar only imports data from Airbnb — it doesn’t allow you to modify it. Since the calendar is read-only, you’ll still need to log into the Airbnb dashboard to adjust availability settings, block dates or make manual changes to your schedule. This extra step disrupts workflow and can lead to errors or missed updates.

Juggling multiple calendars

Managing several calendars manually is time-consuming and increases the risk of mistakes. Each listing will have its own iCal link, which you need to keep track of, import and update individually. Over time, managing all these links and ensuring they’re current becomes a full-time job on its own.

Ongoing risk of double bookings

Even with your best efforts to sync calendars through iCal manually, there is still plenty of room for double bookings to occur, particularly when dealing with high-frequency turnover or last-minute bookings. The manual nature of the system means you’re constantly playing catch-up rather than staying ahead.

Subpar guest experience

These limitations can lead to operational inefficiencies, booking conflicts and ultimately, guest dissatisfaction.

That’s why many professional Airbnb hosts turn to a robust channel manager like Hostaway, which automates and accelerates the entire calendar sync process.

Channel Manager: A Better Way to Sync Calendars

Manual calendar syncing can only take you so far. Rather than relying solely on manual iCal exports, consider using a reliable channel manager like Hostaway.

Hostaway’s channel manager offers automated calendar syncing across multiple booking websites, from major OTAs to niche platforms. You don’t need to manually import calendar links or click import calendar for each platform. Instead, all your Airbnb properties, availability settings, bookings, rates and more are handled from one central dashboard.

Here’s why Hostaway’s channel manager is the smart choice:

1. Avoid double bookings automatically

Hostaway instantly syncs all your reservations and blocks off the same dates across every connected channel. That means no more worrying about double bookings or delays in calendar sync. Your availability is updated in real-time, so you can accept new bookings with confidence.

2. Control multiple calendars easily

Whether you're handling two or 200 vacation rental properties, Hostaway simplifies your operation. You can keep your calendars up to date, check your schedule and make adjustments across all listings at once.

3. Multi-unit and cross-listing functionality

If you're hosting multi-unit properties or combining multiple listings into one, Hostaway’s advanced channel management features make it easy. Link units, optimize availability and handle any number of calendars with efficiency and accuracy.

4. Robust channel connections

Hostaway is a Triple Crown holder, holding the highest software partner status from Airbnb, Vrbo and Booking.com.

Its robust channel connections ensure that your Airbnb calendar is fully aligned with your listings on other major platforms, giving you peace of mind and consistent performance.

5. Unified inbox and guest communication

With Hostaway’s unified inbox, you can manage all guest messages in one place — no matter where the booking came from. This central hub makes it easier to respond quickly, maintain professionalism and enhance the overall service experience for your guests.

6. Higher guest satisfaction

By automating calendar management, you reduce the chances of human error, offer quicker response times and provide a smoother guest experience, enhancing guest satisfaction and leading to better reviews.

7. Dynamic pricing and real-time updates

Hostaway lets you automatically adjust rates and push them across all connected listings. This ensures optimized pricing, saves time and helps you maximize revenue as you scale — without needing to update each platform manually.

8. Keep your vacation rental team in sync

With Hostaway, you can share your synced calendar with co-hosts, cleaners and other team members, giving them real-time visibility into the progress of each reservations. You can also set up alerts and notifications and assign tasks, so everyone stays on schedule and nothing slips through the cracks.

8. Streamlined hosting operations

Hostaway is more than a channel manager — it’s an all-in-one vacation rental software. From automated messaging and task assignments to payment processing and reporting, every tool is designed to help you run your vacation rental like a pro.

It’s not just about syncing calendars — it’s about growing smarter and scaling faster.

Choosing the Right Calendar Sync Strategy

If you’re just getting started with a single Airbnb listing, manually linking calendars might be enough. But as your listings and vacation rental business grow, manual syncing becomes highly inefficient and risky.

With a powerful channel manager like Hostaway, you can sync your Airbnb reservations in real-time across multiple listings and short-term rental properties, avoid overbookings, provide a better guest experience and earn higher profits. Hostaway’s all-in-one vacation rental software doesn’t just sync your Airbnb calendar — it empowers you to manage your entire rental business, from reservations to checkouts, automatically and effortlessly.